Privacy Policy

1. Scope

Hire Innovative LLC (“Hire Innovative,” “we,” “us,” or “our”) is a recruiting and direct-hire search firm based in Houston, Texas. We support employers and candidates in legal, healthcare, executive, construction, finance, accounting, and other professional markets.

This policy applies to personal information collected through our website, embedded forms, job board, communications, social media pages, recruiting outreach, and related business activities that link to or reference this policy (collectively, the “Services”). It does not govern the independent privacy practices of a client, prospective employer, job board, social network, or other third party.

2. Information we collect

Information you provide

• Contact and identity information: name, email address, telephone number, city, state, professional title, employer, and similar contact details.
• Candidate and application information: resume or CV, employment history, education, credentials, licenses, skills, compensation expectations, location preferences, work authorization information, optional cover letter, interview notes, and other information relevant to a potential role.
• Employer and search information: company and contact details, job descriptions, compensation, hiring requirements, business needs, interview feedback, and information about an actual or possible recruiting engagement.
• Communications: messages, form submissions, emails, call notes, text messages, meeting details, and other communications with us.
• Preferences: role interests, geographic preferences, communication preferences, and marketing choices.

Information collected automatically

When you use the website or interact with our electronic communications, we and our service providers may collect:

• IP address, browser type, device type, operating system, language, and general location derived from an IP address.
• Pages viewed, referring page, landing page, navigation path, clicks, scrolling, access times, session duration, and form or conversion events.
• Campaign and attribution information, including UTM parameters and whether a communication was opened or a link was selected.
• Security and diagnostic information, including request logs, error data, suspicious activity, and fraud or abuse signals.

3. Sources of information

We collect information directly from candidates, employers, website visitors, and people who communicate with us. We may also receive professional or business information from:

• Clients, prospective employers, referrals, and professional contacts.
• Public professional profiles, firm or company websites, public records, and other publicly available sources.
• Recruiting, professional networking, contact, and data service providers.
• Analytics, advertising, communications, security, and website service providers.
• Business transaction parties if we are involved in a merger, acquisition, financing, restructuring, or sale of assets.

4. How we use personal information

We may use personal information to:

• Provide recruiting, sourcing, screening, candidate marketing, and search services.
• Evaluate potential fit between a candidate and an opportunity.
• Confirm candidate interest and obtain consent before a submission.
• Respond to employer inquiries, prepare a search, and administer a recruiting relationship.
• Contact you about applications, opportunities, interviews, services, support, or administrative matters.
• Personalize and improve the website, recruiting operations, communications, and user experience.
• Measure website activity, attribution, campaign performance, and conversions.
• Send marketing communications where permitted by law and manage opt-out requests.
• Protect the Services, investigate misuse, prevent fraud, maintain logs, and enforce our agreements.
• Comply with law, legal process, audits, tax or accounting duties, and valid government requests.
• Create aggregated or de-identified information for lawful analytics and business planning. We do not attempt to reidentify information that we maintain as de-identified.

5. Candidate information and consent

Submitting an application or speaking with Hire Innovative allows us to review your information and contact you about the role or potentially relevant opportunities. It does not authorize us to send your resume or identifying information to an employer without your consent.

When we discuss a specific opportunity with you, we may provide available information about the employer, role, location, compensation, work arrangement, and process before asking whether you want to proceed. If you consent to a submission, the prospective employer will receive the information needed to evaluate you. The employer’s later collection and use of your information is governed by its own policies and legal obligations.

You may withdraw from a search or ask us not to submit your information. A withdrawal does not require a prospective employer to delete information it lawfully received before the withdrawal, but we will communicate your request when appropriate.

6. Cookies and tracking technologies

We and our service providers use cookies, pixels, scripts, local storage, server logs, and similar technologies to operate the website, remember settings, measure traffic, understand user journeys, secure the Services, and evaluate marketing.

You can restrict many cookies through browser controls, privacy extensions, or device settings. Blocking some technologies can affect site features. This section and the choices below provide our current notice about cookies and similar technologies used with the Services.

7. How we disclose personal information

We may disclose personal information to:

• Prospective employers and clients: candidate information is shared for evaluation only after candidate consent, except where a candidate directly instructs us otherwise.
• Service providers: companies that support hosting, forms, CRM, communications, analytics, advertising, security, document storage, professional services, and recruiting operations.
• Professional advisers: attorneys, accountants, auditors, insurers, and other advisers acting for us.
• Authorities and protected parties: government agencies, courts, law enforcement, or other parties when reasonably necessary to comply with law, protect rights or safety, investigate fraud, or enforce an agreement.
• Business transaction parties: actual or prospective buyers, investors, lenders, successors, and advisers involved in a merger, acquisition, financing, reorganization, bankruptcy, or sale of some or all business assets.
• Parties you direct: any other person or organization when you request or consent to the disclosure.

Service providers are authorized to process information for the services they provide to us and subject to their agreements and applicable law.

8. Sale, sharing, and targeted advertising

We do not sell personal information for money. Some state privacy laws define “sale” or “sharing” broadly enough to include disclosures of identifiers or online activity to analytics and advertising providers for targeted advertising or campaign measurement. Our use of services such as the LinkedIn Insight Tag may fall within those definitions.

You may ask us to opt you out of applicable sale, sharing, or targeted-advertising processing by emailing admin@hireinnovative.com with the subject “Privacy Opt-Out.” You may also use browser or device privacy controls. Where applicable law requires us to recognize an opt-out preference signal that our systems receive and can process, we will treat it as an opt-out request.

We do not knowingly sell or share personal information of people under 16.

9. Retention and security

Retention

We retain personal information for as long as reasonably necessary for the recruiting or business purpose for which it was collected, to maintain professional and candidate relationships, to comply with legal, tax, accounting, and reporting duties, to resolve disputes, and to protect against fraud or misuse. Retention depends on the nature and sensitivity of the information, the status of a search or relationship, legal requirements, and whether the information remains useful for a purpose described in this policy.

When information is no longer required, we may delete it, anonymize it, or isolate it from active use. Backup and security records can remain for a limited period after deletion from active systems.

Security

We use administrative, technical, and physical safeguards designed to protect personal information. No website, transmission, storage system, or security measure is completely secure. Please use care when sending information online and do not send unnecessary sensitive information through general forms or email.

10. Your choices and privacy rights

Communications

You may unsubscribe from marketing emails through the unsubscribe link in the message or by contacting us. You may ask us to stop nonessential text messages by replying STOP where that option is available. We may still send service, application, search, security, or transactional communications.

Access, correction, deletion, and portability

Depending on your residence and applicable law, you may have the right to request access to personal information, correction, deletion, a portable copy, or information about categories of collection and disclosure. You may also have rights to opt out of targeted advertising, certain sales or sharing, and certain profiling.

Submit a request to admin@hireinnovative.com or call 541-336-6529. Describe the right you want to exercise and provide enough information for us to locate relevant records. We may verify your identity by matching information you provide with information in our records, asking you to confirm control of an email address or telephone number, or requesting additional information appropriate to the sensitivity of the request.

You may use an authorized agent where permitted. We may request proof of the agent’s authority and may verify your identity directly. We will not discriminate against you for exercising a privacy right. If we deny a request, you may appeal by replying to our decision with the subject “Privacy Appeal.”

Some information may be exempt from a request, including information subject to employment-context, legal, security, fraud-prevention, recordkeeping, or other statutory exceptions.

11. State privacy notice

This section supplements the rest of the policy for residents of states with applicable comprehensive privacy laws, including California and Texas. The rights available to you depend on the law that applies to Hire Innovative, the context in which information was collected, and applicable exemptions.

Categories collected and disclosed

During the preceding 12 months, we may have collected and disclosed the following categories for the business purposes described in this policy:

Identifiers and internet activity may be disclosed to analytics or advertising providers in a way that some laws call a sale or sharing for targeted advertising. We do not sell personal information for money. We do not use personal information for automated decisions that produce legal or similarly significant effects without human involvement.

California notices

California residents may have rights to know, access, correct, delete, and obtain information about collection, use, sale, sharing, and disclosure; to opt out of sale or sharing; to limit certain uses of sensitive personal information; and to receive equal service after exercising a right. We do not use sensitive personal information to infer characteristics or for purposes that require a right to limit under the California Consumer Privacy Act.

California Civil Code Section 1798.83 may allow certain residents to request information about disclosures for third parties’ own direct marketing. Send a request labeled “Shine the Light Request” to admin@hireinnovative.com.

Texas notices

Texas residents may have rights to confirm whether we process personal data, access it, correct inaccuracies, delete personal data, obtain a portable copy, opt out of certain sale, targeted advertising, or profiling, and appeal a denied request under the Texas Data Privacy and Security Act.

The provider of the Services is Hire Innovative LLC, Houston, Texas, USA. Privacy requests may be sent to admin@hireinnovative.com or made by calling 541-336-6529.

12. Children

The Services are intended for adults and professional recruiting. They are not directed to children under 18, and we do not knowingly collect personal information from children through the Services. If you believe a child submitted personal information, contact us so we can review and delete it as required by law.

13. Third-party services and data location

The Services may link to or embed websites, forms, social networks, job resources, and tools operated by third parties. Their privacy practices are governed by their own notices. Information may be processed in the United States and other locations where we or our service providers operate. Those locations may have privacy laws different from the laws where you live.

14. Changes to this policy

We may update this policy to reflect changes in law, technology, vendors, or our Services. We will post the revised policy at this URL and update the effective date. If a change materially affects how we use information already collected, we will provide additional notice when required by law.

15. Contact us